Getting started with 500Conference

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Overview of Video Conferencing Software by 500apps

The 500Conference by 500apps is a video conferencing software that brings together innovative and creative minds in the mobile industry to network, learn from each other, and collaborate on new projects. Video conferencing software helps you connect with your customers, employees, or business partners from any location and at any time. This type of software allows you to have real-time conversations with people from all over the world without having to travel. The software can be used for a variety of purposes, such as holding virtual meetings, giving presentations, and providing customer support.

500apps is a leading provider of video conferencing software. Our solutions are designed to meet the needs of businesses of all sizes. We offer a variety of features and options to choose from, so you can find the perfect fit for your organization. If you’re looking for a reliable, easy-to-use video conferencing solution, 500apps is the perfect choice.

Getting Started with 500Conference

If you've never used video conferencing software before, the thought of starting can be daunting. But there's no need to worry - we'll guide you through everything you need to know to get started. Video conferencing software is a great way to stay connected with colleagues, clients, and family.

In the infinity suite of 500apps, hover on to the navigation bar, there we find several apps. In that we need to choose Collaboration. Under Collaboration we have four applications like, 500Mail, 500Conference and PBXPlus. So we need to select 500Conference which is a video conferencing software.

  • Click on the 500Conference icon highlighted in the image below.

video conferencing software

  • That would redirect you to the 500Conference page with features such as Create Room, Join Meetings, Recordings of your meetings, and more.

500conference page

Setting-up Public Rooms

There are many ways you can use the public rooms feature of 500conference by 500apps to facilitate Video conferences in your own organization. The possibilities are nearly endless. The important thing is to set up the public rooms so that they're useful to you and set up the permissions.

The public rooms allow you to host public meetings and webinars with the link in the format

  • Write your meeting name (for example, 500Conferencedemo) without spaces > Click on Save > Click on Join Meeting - The link to join your meeting is now ‘’.

setting up public rooms

  • From here, you are then redirected to the -

join meeting

  • You can change your name, keep your mic on/off, Invite new users, change your background image, and change settings before clicking the Join Meeting button.

join meeting button

Enable Microphone

You can mute/unmute your microphone and test your system microphone and speaker with this.

system microphone

Enable Camera

You can switch on/off your camera during meetings with this button.

camera settings

Toggle Screenshare

With this feature, you can share your entire screen, a particular window, or a particular tab.

toogle screenshare

You can refer the image below

popup shown

Raise or Lower Your Hand

Anyone can raise your hand or react particularly during a meeting or webinar with this button.

raise your hand

Managing Participants

You can add, search, or remove participants with this particular button of the 500Conference meeting.

managing participants

Toggle Tile View

You can choose to change your view with the toggle tile view.

toggle tile view

More Actions

With this button, you can do a number of actions such as Share video, Invite people, Performance settings, and more.

Video conferencing software is a powerful tool that can help businesses and individuals stay connected. It allows users to communicate and collaborate in real-time, whether they’re in the same room or across the world. There are a variety of video conferencing software options available, each with its own set of features and capabilities. When choosing a video conferencing solution, it’s important to consider your specific needs and requirements.

Some of the key features to look for in video conferencing software include:

  • The ability to support multiple participants
  • High-quality video and audio
  • Flexible scheduling and meeting management
  • Integrated collaboration tools
  • Security and privacy features

more actions

Invite More People

With this, you can copy the meeting link, share the meeting invitation and embed this meeting.

invite more people

Performance Settings

You can choose by dragging between the highest quality and best performance. The better you require the system performance, the lesser would be the quality.

performance settings

Security Options

A public meeting does not have a password, but you can change the same in private meetings.

security options

Select Background

With this button, you can blur your background, add a background or choose from in-built backgrounds before clicking on Apply. You can also choose None if none of the backgrounds suit you.

select background

Speaker Stats

Creating new project

Meeting Settings

There are several benefits of settings in video conferencing software

  • They help to ensure that the video quality is good.

  • They help to reduce the amount of data that is transferred, which can save on bandwidth costs.

  • They can help to improve the security of the video conference, by ensuring that only authorized users can access the conference.

  • They can help to ensure that the conference is private, by ensuring that only authorized users can see the video feed.

  • You can change device settings such as Microphone, Camera and Audio output preferences under the Devices tab. You can also play a test sound before clicking on Ok to save the settings.

meeting settings

Also, you can change your display name and email ID under the Profile tab before clicking on Ok to save the settings.

profile tab

  • You can change the notification sound on/off for meeting reactions, incoming messages, participant joining, participant leaving, and talking while muted by checking on the check boxes present under the Sounds tab.

sounds tab

  • You can change all the remaining settings, such as desktop sharing frame rate, chat message notifications, pre meeting screen enabling, under the More tab.

more tab

Keyboard Shortcuts

All the within meeting shortcuts can be seen here and click Close once done.

keyboard shortcuts

Embed this Meeting Feature

You can choose to stream live on your website or company blog by copying the line of code and pasting on the required place.

embed this meeting

Share Video Feature

You can choose to share any video, like a live stream, be it from YouTube or from any website with a URL link by pasting it in the available box and then clicking Share.

share video

You will get to spectacle incredible video streaming experience like the one in the image below.

video streaming experience

Finally, when the meeting is over, you can end the meeting with Leave button.

leave button

Similarly, you can schedule meetings that are Private, Protected and for the members of your Organization.

schedule meetings

Setting-up Private Rooms

500Conferencing offers private rooms for small groups or for 1:1 meetings. These rooms are password protected and can only be accessed by those with the password. This ensures that only those who are supposed to be in the meeting are able to join. This is a great feature for companies that need to discuss sensitive information.

Organizers can restrict access to the conference to only those who have the password by using a Private conference room.

Protected Conferences

The software is designed for the business and enterprise organizations for the smooth and secure video conferencing. In 500Conference video conferencing system you can create private rooms for your organization. Also, you can secure your video conference rooms that no one else can access and use them. The system generates a secure name for the meeting room, Anyone with the conference link can join the meeting.

Meetings for Organizations

500Conference is a web-based video conference tool that enables organisations to maintain video conference rooms. It provides a simple and easy to use interface that makes it easy for organisations to manage their video conference rooms. Anyone who is part of the same workspace in the organization can join the conference.

Public Meetings

Video conference rooms are a great way to connect with people who are not in the same room as you. You can use video conference rooms to connect with colleagues, clients, or customers. You can also use video conference rooms to connect with family and friends.

Anyone can join the conference.

Joining or Creating Meetings

join the conference

You can join any previously created meeting rooms by directly clicking on the boxes. Or, you can create a new room by clicking on +Add Room. You can change visibility to private, protected, public or only for organization. Change your room name, add member, and click on Save.

Created meeting rooms

The result will be reflected on the 500Conference page after you Save it.

Create room

Create Room is a shortcut to create Protected meetings rooms directly.

protected meeting rooms

Recordings of Meetings

500Conference offers you the option to record your virtual meetings or conferences. At the end of the meeting, you will find the recordings in your account. You will have the option to have the recordings in your account or in your Google Drive. All your meetings will be recorded at the bottom left section of the 500Conference page with Room Name, Link, Duration, Date, and Time.


App Settings

default domain link

Under Domain, you can

  • Use a default domain link.

  • Set a custom domain exclusively for your business

  • Click Add CNAME > Put Domain URL > Mapping URL in your DNS setting > Verify

set a custom domain

With Webhook, you can integrate events of 500Conference application in other applications whenever a participant joins webhook and whenever a participant leaves a webhook.

Creat Your First Virtual Meeting Today

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