Call recording, secure screen sharing, real-time chatting, private and public meetings all help to elevate the video conferencing experience. Whether the company wants to organize a webinar or host intimate gatherings for project discussions, reliability is key. The following features are among the most important in video conferencing software for virtual meeting tools.

8 Smart Virtual Conferencing Software Features to Have

Screen Sharing

With Screen Sharing, you can capture the attention of attendees, deliver better presentations, and help them understand the objectives better. Make the meeting more entertaining by displaying facts, images, or tool functionality on your computer screen. You can choose what you want to share; it could be a portion of your screen, your entire desktop screen, a whiteboard, or locally stored videos.

To create a more professional and impressive video-sharing experience, you can include audio along with your videos at the conference. You can also share your screen privately so that the attendees can not see your pop-up notifications from other apps.

Video Call Recording

Meetings should be recorded so that they can be viewed later. It will ensure you have all the pertinent information by simply writing down what was discussed during the meeting. Video conferences are recorded so that no important aspect is missed. The virtual conference tool's call recording feature allows you to record high-definition video along with the audio. You can make yourself appear more professional with a nice set of annotation tools in the video call recording section.

You can also inform your participants that they are being recorded to avoid legal snares. The participants are notified when their consent is recorded. With the audio notifications of the video call recording feature, you can alert the attendees when the recording is paused, stopped, or restarted.

virtual conference software features 1

Real-time Chat

Real-time chat allows you to communicate with anyone globally and unlocks instant messaging and reactions. You can prevent others from hearing your potentially private conversations by ensuring that only you and the receiver will have the key to open them.

Real-time chat features allow you to spice up conversations by adding reactions, citations, GIFs, and other visual elements. To ensure faster follow-up in a group chat, tag anyone participating in the group chat and make them feel important. Real-time chat allows you to make your workflow more efficient by forwarding the same message to different conversations simultaneously. The status determiner, located at the top of the conversation window, allows you to determine whether the recipient is muted or not.

File Sharing

The most different files also have a sharing feature that lets you easily share large files without trouble during discussions, ensuring that the meeting produces tangible results. Transferring files to all participants, to a single participant, or in a group chat helps to increase productivity while also improving understanding capability, among other things.

You can drag and drop any file, image, or computer document into the video conferencing software chat window to present yourself professionally during a conference call. You can also allow your non-technical participants to share their thoughts through encrypted file sharing. An easy-to-use interface makes it possible for everyone to share documents.

Private Meetings

You can host private and public meetings in a secure environment with additional encryption and password protection or require formal approval for entry from a moderator. Only the person with a password can join the meeting. Or the host can control participant's access to the conference by allowing or disallowing their join request.

Safe virtual meetings are made possible by using authentication and end-to-end encryption to protect them from cyber-attacks and reduce the likelihood of data leaks during virtual meetings. Internal Virtual Meetings allow you to streamline your team's workflow and interact face-to-face at any time and from any location.

private and <a href='secure-meetings'>secure meetings</a> 1

Meeting Management

The host can control the virtual meeting by allowing/disallowing participants, disabling their cameras or mics, and allowing moderator rights to other team members. They can also disable the mic or camera of participants so that the CEO can continue speaking without disturbance. It is a vital feature for high-level discussions that involve personal decision-making.

While conducting management-level conferences, the host may want to check that only allowed members can attend the meeting. The host can also transfer his hosting privileges to another team member or make them a moderator to allow participant entries. Good video conferencing software will enable this facility to delegate rights for smooth meeting management.

Scheduling

You can schedule your meetings using the best virtual meeting software to stomp out procrastination once and for all. With the schedule feature of the best video conferencing software, you can keep your business running smoothly. Meetings should be scheduled to increase your productivity.

You can send notifications of the meeting schedule to all the participants at different time intervals so that they are fully prepared for the discussions. It will ensure that all participants are present on time and avoid missing the meeting deadlines.

Custom Branding

Attending a professional conference with personalized or custom branding exclusively supported by the most reliable technology for virtual meetings will help you make a lasting first impression on others. Custom branding allows you to display any neatly organized background you desire while adding a personal touch to your brand identity.

You can add your company logo to your background with the custom background feature and improve your presentation. During a professional meeting, use the virtual environment to help you overcome the challenge of keeping the room tidy. Make the participants trust your brand by including a logo in your meeting or webinar while conducting a professional conference. Consider using a colour pattern as your virtual background to add a touch of originality. Alternatively, it could be product images associated with the brand or another type of promotional aid.

Conclusion

In the past, full-time remote workers and road warriors only used video conferencing software to communicate with their colleagues. Today, however, it is a reality for millions of people worldwide, and they are using virtual conferencing software to share ideas, ven for smaller projects or discussions.

With video conferencing, you can bring everyone together from anywhere to work and collaborate on projects. There are many options to choose from in the video conferencing market. It is wise to select a tool that allows integration of other devices such as project management, sales management, team chat, and more for more the functioning of the organization without affecting the budget.

What Makes the Best Video Conferencing Software?
Join the SaaS Revolution
banner
  • All-in-One Suite of 50 apps

  • Unbelievable pricing - $14.99/user

  • 24/5 Chat, Phone and Email Support

Tags

Email Finder Author Finder Email Validator Email List Email Hunter Email Checker Email Lookup Email Extractor Email Address Finder Email Scraper Find Emails CRM Software CRM Sales CRM CRM Software Enterprise CRM Software Cloud CRM Software Sales Enablement Workflow Automation Retail CRM Call Center CRM Real Estate CRM Sales Tool SDR Software Sales Engagement Platform Sales Qualified Leads Lead Management Tool Sales Tracking Sales Automation Outbound Sales Sales Prospecting Follow Up Leads Lead Management Call Center Software Call Center Software Outbound Call Center Auto Dialer Software Dialer Call Monitoring Automatic Call Distributor Answering Machine Detection Cloud Contact Center Software Virtual Call Center Call Management Time Tracking Time Tracking Employee Monitoring Time Tracker Time Tracking Software Timesheet Employee Time Clock Employee Tracking App Timekeeping Tracking App Time Clock App Applicant Tracking System ATS Applicant Tracking System Application Tracking System Applicant Software Recruiting Software ATS System Applicant Tracking Applicant Tracker Recruitment Software Candidate Relationship Management Systems Video Interviews Assessment Management Recruitment Software Video Interview Virtual Interview Coding Interview Interview Tool Online Assessment Employment Assessment Test Position Management Hiring App HRMS Software Human Resource Management HRMS Software HR Software Payroll Software Human Resource Software Employee Onboarding HRMS HR System Employee Management Document Management AI Writer Lead Enrichment AI Email Writer Sales Pitch Writer AI LinkedIn Outreach SEO Email writer Backlink Email Writer LinkedIn Chrome Extension Opening Line Writer Lead Generation Linkedin Search Email Finder Prospect Lead Generation Sales Generation Data Enrichment CRM Integrations Technology Search Search with Email Integrations Website Search OKR Tool KPI OKR Task Management Performance Review Employee Performance Evaluation Employee Review Performance Management System OKR Goals MBO Email Notifications Learning Management System LMS Elearning Enterprise Learning Management Professional Development Employee Training Learning Management System Learning Platform Asynchronous Learning Training Management Knowledge Management Chatbot Chatbot AI Chatbot Customer Service Chatbot Online Chatbot Create Chatbot Messenger Chatbot Chatbot Software Website Chatbot Software Survey Bot Bot Builder Help Desk Software Ticketing Tool User Experience Help Desk Software Ticketing System Helpdesk Ticketing System Feedback Management Service Desk Software Support Ticketing Software Helpdesk Support Software Customer Service Ticketing System Live Chat Customer Service Software Live Chat Software Live Chat App Live Chat System Website Live Chat Live Chat Tool Web Chat Software Live Chat Support Software Customer Service Tool Live Chat Service Customer Feedback Customer Feedback Survey Customer Feedback Management Software Feedback Management Tool Customer Satisfaction Survey Software Customer Feedback Management System Client Feedback Software Survey Analysis Feedback Survey Software Feedback Management System User Feedback Software Customer Onboarding Customer Success Management Onboarding Process Workflows Customer Retention Customer Journey Onboarding Checklist User Segmentation Personalization Customized Templates Popup Builder API Platform End To End API Management Unified API Control REST API Management Web API Gateway API Documentation API Management API Integration API Development Unlimited Projects API Gateway Single Sign on Authentication Software Application Management Password Management SSO Configuration SSO Single Sign-On Access Management Easy Set-Up Single Login Secure Login App Builder App Builder Platform Low Code Application Platforms Low Code Development Build Your Own App Low Code App Software Drag And Drop Builder Custom Application Low Code Platform Low Code No Code Bespoke Software App Widgets Custom Widget File Picker Playground OAuth Keys File Manager Website Monitoring Reporting Web Application Monitoring Website Monitoring App Monitoring Performance Monitor App Baseline Analysis Location Insights Alerting System Reporting Wireframe Tool Multi-Channel Notifications Design UI UX Project Management Mock Designer Wireframe Designer Website Mockup UI Prototyping Image Library Project Management Real-Time Updates Design UI UX Website Builder Website Builder Webpage Builder Website Creator Landing Page Creator Website Maker Blog Builder Ecommerce Website Builder Website Analytics Website Development Landing Page Builder Email Marketing Email Marketing Software Bulk Email Sender Automated Email Email Campaign Systems Email Automation Software Autoresponders Email Blast Service Email Marketing Email Marketing Automation Drip Campaigns Social Media Management Instagram Post Scheduler Social Media Analytics Social Media Management Social Media Planner Social Media Calendar Social Media Scheduling Social Media Listening Social Media Monitoring Social Listening SEO Tool Keyword Tool Link Building SEO Optimizer Website Audit On-Page SEO Broken Link Checker Rank Tracker Website Grader SEO Competitor Analysis Website Recording Website Analytics Click Tracking Usability Testing Website Monitoring Mouse Tracking Visitor Recording Session Replay Conversion Funnels Website Recording Website Visitor Tracker Website Personalization Lead Generation Tool Popup Maker Lead Generation Software Popup Builder Website Personalization Software Lead Capture Software Popup Builder Lead Capture Tool Lead Generation App Website Personalization App Content Planner Content Planner AI Writer Social Media Content Planner Ai Content Writer Social Media Content Calendar Content Generator AI Blog Writer Content Marketing Software Social Media Calendar Social Media Planner Push Notification Push Notification Push Messages Push Notification Service Push Service Push Notification App Custom Notifications Mobile Push Notifications Push Notification For Website Push Notification Tool Push Notification Providers Image Personalization Email Marketing Template Countdown Clock Personalization Software Personalized Software Countdown Clock Countdown Timer In Email Personalization Tool Personalized Images Personalized Videos Conversational Chatbot PPC Management Keyword Research PPC Management PPC Marketing Keyword Finder Keyword Generator Shopping Ads Adwords Reports Keyword Research Tool Keyword Suggestion Tool Team Chat Team Chat Software Collaboration Software Team Collaboration Team Communication Online Collaboration Collaboration Tool Teamwork Collaboration Virtual Communication Team Collaboration Software Business Phone System Virtual Phone Numbers Virtual PBX Toll Free Numbers Business Phone System IVR PBX Small Business Phone System PBX System VoIP Phone Cloud Phone Video Conferencing Video Conferencing Video Call Recording Virtual Conferencing Software Virtual Meetings Virtual Meeting Platforms Virtual Conference Platforms Online Conference Platforms Video Calling Software Cloud Meetings Video Conferencing Software Email Provider Email Software Software For Emails Hosted Emails Email With Domain Custom Email Address Email Hosting Business Email Address Email Encrypted Custom Domain Email Project Management Software Project Management Task Management Project Planner Project Management Tool Task Management Software Project Planning Software Project Management App Task Management App Project Management System Project Management Software Form Builder Form Builder Survey Builder Order Forms Web Forms Form Maker Form Creator Form Designer Survey Maker Survey Creator Custom Form Appointment Scheduling Appointment Scheduling Software Appointment Scheduling System Meetings Scheduler Appointment Scheduling App Online Appointment Scheduling Online Scheduling App Appointment Scheduler Appointment Booking App Calendar Scheduler Online Scheduler Robotic Process Automation RPA Tools RPA RPA Automation Robotic Automation Software Data Scraper Web Scraper Robotic Automation Website Scraper Business Process Automation Robotic Process Automation Business Process Management Workflow Management Business Process Modelling Business Process Automation BPMN BPM Software BPM Tool Business Process Management Workflow Software Workflow Automation Business Process Mapping App Integration Workflow Software Workflow App Workflow Automation Process Automation Application Integration Data Integration Tool Workflow Management Software Data Integration Software Workflow Tool Marketing Automation Electronic Signature Signature Maker Digital Signature Software Digital Signature Pdf Signer Esign Online Signature Signature Creator Sign Documents Online Electronic Sign E Signature

Get Started with 500apps Today

500conference is a part of 500apps Infinity Suite

Please enter a valid email address
Sign Up 14-day Trial