Top Features in a Video Conferencing Software for Businesses
Video conferencing is a communication technology that allows two or more people to interact with each other via video and audio transmissions.
A close friend of yours has sent you an invitation to his birthday party. You want to get him a memorable gift for the occasion, so you head out to the mall to pick something out. You decide that a game console will be the perfect gift. So, you make your way to GameStop and immediately get tangled in a dilemma, there are so many game consoles to choose from, which one will he like the most? We’ve all been there. We find ourselves indecisive when presented with a wide selection to choose from, especially if we can only pick out one item, be it for ourselves or others.
Many businesses face the dilemma of choice as well, albeit not for game consoles or gifts but tools and assets. In this day and age where technology is at the forefront of innovation and success of every business, work culture is shifting from being office-bound to entirely remote. For remote work to be productive and efficient, businesses are investing in online conferencing platforms, and with the market being flooded with options, it can become hard for businesses to choose the best one out there.
But there’s no need to panic if you know what you’re looking for, it’s only a matter of time before you find the perfect solution. In the upcoming sections, we will go over some of the most prominent and important attributes to look for in virtual conference platforms to help you choose the best one for your business.
What is a Video Conferencing Software?
There was a time when people used to communicate over long distances through messenger pigeons. Then came telegrams, express mail, and later telephonic services. When the internet and computers became part of our society, businesses used email services. Now, the communication paradigm has shifted once more and this time, to tools that allow real-time video communication, such as video conferencing software like 500conference.com.
Have you ever FaceTimed or video-called someone? A video conferencing software offers exactly that, a platform to allow people to connect and video call in a group. The key difference is that this software is built from the ground up for this exact function and is specialized with features that enrich video conferencing capabilities.
Its uses in the business:
If you’re part of a big company, then you’ll testify to the fact that there seems to be a meeting every other hour of the day. This is because businesses require their different divisions, teams, and departments to coordinate with each other, especially when they are working together on a project.
Now here’s a problem, when businesses have teams working remotely, how can they ensure effective coordination and communication when they’re not present on-site? Well, this is where video conferencing tools like 500conference.com come in. It not only provides an optimized platform for multiple members to visually attend a meeting but also includes useful features such as screen-sharing, real-time messages, file transfers, private and secure meetings, call recordings, and managing and scheduling meetings, all for the sake of ensuring effective communication.
Best Video Conferencing Software Qualities
If you’re in the market for a video conferencing software solution but don’t know which one is the best for you, then bottle down your worries because we are going to help you. Here are 6 important attributes that you will absolutely need in a video conferencing software and if you find one which has all 6, then that’s what you’re looking for.
1. User experience
One of the most important aspects of any software solution is the user experience. If the software is hard to use, clunky, buggy, and difficult to implement, then it’s never a good choice. As a business, you want to keep the efficiency and productivity of your employees as optimal as possible. If the user experience of the video conferencing tool is bad, then it’ll affect not only your business’s workflow but your employee’s working capabilities as well. So, a video conferencing software needs to offer an easy and friendly user experience, just like 500conference.com. A video conferencing software that boasts to have an amazing user experience would at the very least include features such as
Single-Click to Join
A good and easy-to-use video conference software should make it convenient for users to join rooms and meetings with a single click. The best to do it can be through a link that automatically redirects the user to the application and joins the meeting. If users need to go through unnecessary hurdles to join a simple meeting, then they’re less likely to prefer using software tools like this to collaborate.
High Definition Video and Audio
By design, the very purpose of a video conferencing tool is to recreate live in-person meetings. So, it is essential for the tool to have the capability to maintain and support high-definition audio as well as video.
This is basically a quintessential feature that any good video conferencing tool needs to have. This allows meetings to be more intuitive and productive since a participant can share important information resources they have prepared on their comptuer with the others without the need to explicitly share the resource with each and every one of the participants. This feature makes it possible to emulate presentations that would take place in live in-person meetings.
A video conferencing tool that hosts meetings needs to be highly secure. The reason behind this is very simple, meetings involve confidential and sensitive information that needs to be kept away from unwanted ears, even more so when the meeting is being hosted online. If confidential information leaks because someone from outside the company bypassed the security and quietly spied on meetings, then it can compromise the entire business plan of a company. That’s why the best virtual conferencing software tools like 500conference.com feature robust security layers.
Reliability is another important feature that many video conferencing tools boast about. It’s a common occurrence for bugs to pop up in software or even encounter unexpected errors. You don’t want this to happen especially when you’re about to host or even join an important meeting. That’s why video conferencing software solutions need to be reliable and regularly maintained so that such a situation can be avoided entirely.
Since video conferencing tools feature recording options by default, the question about storage inevitably pops up. A good video conferencing tool will give a cloud storage option for the users to store the recorded meetings. This saves the users the hassle of buying additional dedicated storage hardware and makes the chore of fetching and locating the recorded meetings for any user incredibly easy. This way, not only does the company have a dedicated off-site storage option for their recorded meetings but if for any reason, these recordings need to be reviewed, they can be easily located and accessed on the cloud.
5. Supporting Conferencing tools
A video conferencing software that has built-in support for various conferencing tools such as CRM platforms can go a long way in making your meetings more productive and effective. With the support provided by the software for these tools, users can request their implementation. This saves teams the hassle of acquiring these tools separately and using them in an improvised manner.
6. Third-party integration
Productivity applications are very important in any business. In fact, it’s not an overstatement to say that many businesses depend on productivity applications such as Google software suite, Salesforce, and Microsoft Office 365 to handle their core tasks. If a video conferencing software can integrate with these productivity apps, then tasks become even more easier and streamlined. For instance, a video conferencing tool like 500conference.com offering third-party integration brings benefits such as:
Scheduling and Launching Meetings
By integrating calendar and email applications with video conferencing tools, hosts can easily schedule and launch meetings directly from the application itself, making it more convenient and useful.
Importing File Resources
Integration with Google or Microsoft’s productivity suite allows users to import presentation and document files directly into the meeting to share and use without any additional hassle.
Some productivity apps which incorporate machine learning to automatically make notes of important discussion points in an online meeting can make decision-making and planning tasks streamlined and quick. Integration with such apps adds a huge benefit for employees and team leaders.
Video call Recording
By directly integrating third-party video call recording apps, it gives the users freedom to use their preferred video recording application directly in the video conferencing software so that they can use the recorded files later as a reference for projects or even as training material for newly hired employees.
Teamwork makes the dream work. Video conferencing has become the norm in the entire industry and by using the right tools, you can ensure that your employees can spend more time collaborating and coordinating with each other rather than waste precious time and resources in figuring out how to use the tools and technology properly. Looking for the right video conferencing tools for your business won’t be easy but if you keep these attributes in mind, then you’ll find the perfect tool for your business sooner than you expected.
What Makes the Best Video Conferencing Software?
Unlimited Meeting Duration
Live Virtual Meeting Recording
Real-time Chat & Polls
Seamless Secure Meetings
Practical Brand Promotion
Unbelievable pricing - the lowest you will ever find
Everything your business needs - 50 apps, 24/5 support and 99.95% uptime
Join the SaaS Revolution
All-in-One Suite of 50 apps
Unbelievable pricing - $14.99/user
24/5 Chat, Phone and Email Support
Email Finder Author Finder Email Validator Email List Email Hunter Email Checker Email Lookup Email Extractor Email Address Finder Email Scraper Find Emails CRM Software CRM Sales CRM CRM Software Enterprise CRM Software Cloud CRM Software Sales Enablement Workflow Automation Retail CRM Call Center CRM Real Estate CRM Sales Tool SDR Software Sales Engagement Platform Sales Qualified Leads Lead Management Tool Sales Tracking Sales Automation Outbound Sales Sales Prospecting Follow Up Leads Lead Management Call Center Software Call Center Software Outbound Call Center Auto Dialer Software Dialer Call Monitoring Automatic Call Distributor Answering Machine Detection Cloud Contact Center Software Virtual Call Center Call Management Time Tracking Time Tracking Employee Monitoring Time Tracker Time Tracking Software Timesheet Employee Time Clock Employee Tracking App Timekeeping Tracking App Time Clock App Applicant Tracking System ATS Applicant Tracking System Application Tracking System Applicant Software Recruiting Software ATS System Applicant Tracking Applicant Tracker Recruitment Software Candidate Relationship Management Systems Video Interviews Assessment Management Recruitment Software Video Interview Virtual Interview Coding Interview Interview Tool Online Assessment Employment Assessment Test Position Management Hiring App HRMS Software Human Resource Management HRMS Software HR Software Payroll Software Human Resource Software Employee Onboarding HRMS HR System Employee Management Document Management AI Writer Lead Enrichment AI Email Writer Sales Pitch Writer AI LinkedIn Outreach SEO Email writer Backlink Email Writer LinkedIn Chrome Extension Opening Line Writer Lead Generation Linkedin Search Email Finder Prospect Lead Generation Sales Generation Data Enrichment CRM Integrations Technology Search Search with Email Integrations Website Search OKR Tool KPI OKR Task Management Performance Review Employee Performance Evaluation Employee Review Performance Management System OKR Goals MBO Email Notifications Learning Management System LMS Elearning Enterprise Learning Management Professional Development Employee Training Learning Management System Learning Platform Asynchronous Learning Training Management Knowledge Management Chatbot Chatbot AI Chatbot Customer Service Chatbot Online Chatbot Create Chatbot Messenger Chatbot Chatbot Software Website Chatbot Software Survey Bot Bot Builder Help Desk Software Ticketing Tool User Experience Help Desk Software Ticketing System Helpdesk Ticketing System Feedback Management Service Desk Software Support Ticketing Software Helpdesk Support Software Customer Service Ticketing System Live Chat Customer Service Software Live Chat Software Live Chat App Live Chat System Website Live Chat Live Chat Tool Web Chat Software Live Chat Support Software Customer Service Tool Live Chat Service Customer Feedback Customer Feedback Survey Customer Feedback Management Software Feedback Management Tool Customer Satisfaction Survey Software Customer Feedback Management System Client Feedback Software Survey Analysis Feedback Survey Software Feedback Management System User Feedback Software Customer Onboarding Customer Success Management Onboarding Process Workflows Customer Retention Customer Journey Onboarding Checklist User Segmentation Personalization Customized Templates Popup Builder API Platform End To End API Management Unified API Control REST API Management Web API Gateway API Documentation API Management API Integration API Development Unlimited Projects API Gateway Single Sign on Authentication Software Application Management Password Management SSO Configuration SSO Single Sign-On Access Management Easy Set-Up Single Login Secure Login App Builder App Builder Platform Low Code Application Platforms Low Code Development Build Your Own App Low Code App Software Drag And Drop Builder Custom Application Low Code Platform Low Code No Code Bespoke Software App Widgets Custom Widget File Picker Playground OAuth Keys File Manager Website Monitoring Reporting Web Application Monitoring Website Monitoring App Monitoring Performance Monitor App Baseline Analysis Location Insights Alerting System Reporting Wireframe Tool Multi-Channel Notifications Design UI UX Project Management Mock Designer Wireframe Designer Website Mockup UI Prototyping Image Library Project Management Real-Time Updates Design UI UX Website Builder Website Builder Webpage Builder Website Creator Landing Page Creator Website Maker Blog Builder Ecommerce Website Builder Website Analytics Website Development Landing Page Builder Email Marketing Email Marketing Software Bulk Email Sender Automated Email Email Campaign Systems Email Automation Software Autoresponders Email Blast Service Email Marketing Email Marketing Automation Drip Campaigns Social Media Management Instagram Post Scheduler Social Media Analytics Social Media Management Social Media Planner Social Media Calendar Social Media Scheduling Social Media Listening Social Media Monitoring Social Listening SEO Tool Keyword Tool Link Building SEO Optimizer Website Audit On-Page SEO Broken Link Checker Rank Tracker Website Grader SEO Competitor Analysis Website Recording Website Analytics Click Tracking Usability Testing Website Monitoring Mouse Tracking Visitor Recording Session Replay Conversion Funnels Website Recording Website Visitor Tracker Website Personalization Lead Generation Tool Popup Maker Lead Generation Software Popup Builder Website Personalization Software Lead Capture Software Popup Builder Lead Capture Tool Lead Generation App Website Personalization App Content Planner Content Planner AI Writer Social Media Content Planner Ai Content Writer Social Media Content Calendar Content Generator AI Blog Writer Content Marketing Software Social Media Calendar Social Media Planner Push Notification Push Notification Push Messages Push Notification Service Push Service Push Notification App Custom Notifications Mobile Push Notifications Push Notification For Website Push Notification Tool Push Notification Providers Image Personalization Email Marketing Template Countdown Clock Personalization Software Personalized Software Countdown Clock Countdown Timer In Email Personalization Tool Personalized Images Personalized Videos Conversational Chatbot PPC Management Keyword Research PPC Management PPC Marketing Keyword Finder Keyword Generator Shopping Ads Adwords Reports Keyword Research Tool Keyword Suggestion Tool Team Chat Team Chat Software Collaboration Software Team Collaboration Team Communication Online Collaboration Collaboration Tool Teamwork Collaboration Virtual Communication Team Collaboration Software Business Phone System Virtual Phone Numbers Virtual PBX Toll Free Numbers Business Phone System IVR PBX Small Business Phone System PBX System VoIP Phone Cloud Phone Video Conferencing Video Conferencing Video Call Recording Virtual Conferencing Software Virtual Meetings Virtual Meeting Platforms Virtual Conference Platforms Online Conference Platforms Video Calling Software Cloud Meetings Video Conferencing Software Email Provider Email Software Software For Emails Hosted Emails Email With Domain Custom Email Address Email Hosting Business Email Address Email Encrypted Custom Domain Email Project Management Software Project Management Task Management Project Planner Project Management Tool Task Management Software Project Planning Software Project Management App Task Management App Project Management System Project Management Software Form Builder Form Builder Survey Builder Order Forms Web Forms Form Maker Form Creator Form Designer Survey Maker Survey Creator Custom Form Appointment Scheduling Appointment Scheduling Software Appointment Scheduling System Meetings Scheduler Appointment Scheduling App Online Appointment Scheduling Online Scheduling App Appointment Scheduler Appointment Booking App Calendar Scheduler Online Scheduler Robotic Process Automation RPA Tools RPA RPA Automation Robotic Automation Software Data Scraper Web Scraper Robotic Automation Website Scraper Business Process Automation Robotic Process Automation Business Process Management Workflow Management Business Process Modelling Business Process Automation BPMN BPM Software BPM Tool Business Process Management Workflow Software Workflow Automation Business Process Mapping App Integration Workflow Software Workflow App Workflow Automation Process Automation Application Integration Data Integration Tool Workflow Management Software Data Integration Software Workflow Tool Marketing Automation Electronic Signature Signature Maker Digital Signature Software Digital Signature Pdf Signer Esign Online Signature Signature Creator Sign Documents Online Electronic Sign E Signature