How to Host Secure Meetings Online?

With most business processes taking place online, conferencing does not have to be a stressful issue of trial and error. You can make the most out of your opportunities with 500Conference, adding an extra layer of security to your online meetings.


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How to Host Secure Meetings Online?

There’s no denying that the online space is where most of the work goes when it comes to business management. While many companies still handle offices and business meetings in person, more and more businesses are getting used to their employees working from home. As a result, it creates a scenario where the need for a closed business meeting online becomes sorely needed. Fortunately, you can use many different programs to help with closed meetings with your staff. However, as a business owner, it’s your responsibility to ensure that your inner workings are secure — which means taking the time to push for security when hosting meetings online.

Our Guide to Help You Host Secure Meetings

It’s understandable to feel apprehensive when choosing the right software platform to help. For example, Zoom is one of the most popular online conference platforms out there, though it’s not unheard of for some people to breach Zoom security protocols. All you have to do is look at YouTube for examples of people who do it for fun. It’s crucial to have a good software platform to trust when meeting with your staff online. After all, the idea is to ensure everyone is on the same page. It’s hard to do that when you’re too busy worrying about potential data breaches while trying to host an online business meeting. So we’ve taken the liberty of narrowing down the best possible online conferencing software to a single platform that can undoubtedly get the job done.

Introducing 500Conference to the Mix

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One of the best platforms online for any business looking to manage and host closed meetings is called “WebEx.” The trick lies with encryption, and other platforms such as Zoom are often too popular for their excellence. They’ve made themselves targets for those looking to breach closed meetings to get sensitive data. It might not seem like such a big deal due to how convenient other platforms can be, but 500Conference has the same level of accessibility while ensuring your online meetings are as secure as they can be. When going through email security, there is such a thing as end-to-end encryption, where the data is private until it reaches its destination. The same thing can be said about the online meetings in 500Conference. You can be sure that only the receiver — aside from yourself — will receive the key to the online discussion. You won’t have to worry about anything else, even if you’re looking to have an online meeting with several people.

Extra Tips to Keep Your Online Meetings Secure

Once you have a great platform to use for meetings, you barely have to do anything else to ensure that you keep your conferences secure. That said, there are a few extra tips you can use. For example, ensure that each successive meeting has a unique ID for the conference ID. Remember that using the same conference means everyone who received the private key has access to the room. So while it might not seem like a big deal, you’ll have to make sure the next conference has a different ID to lower the odds of a breach. Another tip is to make good use of meeting passwords and PINs to add that extra layer of security. A roll call also ensures everyone you invited to the conference is present. If you call everyone and an additional participant, you’ll know that the forum has been compromised. It might seem like too much security, but a business meeting shouldn’t be taken lightly. People could potentially profit from your business with the information they can get from an online conference, which is why Zoom tends to be a target for so many people. It’s the reason why 500Conference is currently the safest platform for online meetings. You won’t have to worry about a breach if you follow the above tips and use a suitable software suite.


With most business processes taking place online, conferencing does not have to be a stressful issue of trial and error. You can make the most out of opportunities with 500Conference, adding an extra layer of security to your online meetings.

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